BREC Call for Partnerships Program
The Recreation and Parks Commission for the Parish of East Baton Rouge (BREC) is seeking prospective community partners with common and compatible missions, goals, and objectives to optimize BREC’s resources in meeting its mission of contributing to a healthier, more vibrant East Baton Rouge Parish by providing exceptional parks, open spaces, and recreational experiences to all of East Baton Rouge Parish. We accomplish our mission through our core program offerings and through effective partnerships with third party organizations. One of BREC’s strategic directions is to work with partners to achieve common goals and leverage resources in the community. At this time, BREC is particularly interested in addressing unmet needs that address issues related to health and wellness, social equity, and conservation, although all proposals that fit within BREC’s mission will be considered.
During the COVID-19 pandemic, East Baton Rouge Parish residents and businesses are suffering the effects of an economy that has been largely closed down for an extended period.The pandemic has also brought to light health disparities within our community and the need to address the health of our citizens, specifically as it relates to conditions that can be addressed with changes in eating and physical activity behaviors. During these difficult times and beyond, BREC is seeking to leverage our resources with third parties and their resources to create synergistic relationships that further the missions of all parties involved and improve the quality of life for East Baton Rouge Parish residents.
Applications are due by 5pm on Friday, June 26, 2020.
Proposals can be emailed to email@example.com or brought to the main office at 6201 Florida Blvd, Baton Rouge, LA 70806 marked ATTN: Andrea Roberts
PARTNERSHIP SCOPE AND DETAILS
BREC has identified three categories under which currently desired potential partnerships fall. However, applicants are not limited to these categories. Proposers should identify which of the below categories are relevant to their proposal or if the proposal is outside of these categories.
1. Non-profits needing facility space for programming
BREC owns and operates a large number of facilities. Some facilities are utilized less than others, and BREC desires to better utilize facilities to meet its mission where feasible and in the best interest of East Baton Rouge Parish residents. Non-profits are encouraged to propose operating and/or offering programming in one of BREC’s lower utilized facilities. Facility needs should be described in detail.
2. Non-profits that have programming ideas that assist with meeting BREC's mission and goals but need assistance with resources or operations
BREC offers many recreational programs to the citizens of East Baton Rouge Parish. One of BREC’s strategic directions is to continue innovation in recreation programming. Programs at BREC generally fall under one or more of the following categories (however, proposed programs aren’t required to fall into one of these categories):
- Arts and Culture
- Health and Wellness
- Science and Nature
- Adaptive Recreation
- Adult Leisure
BREC desires to consider working with partners on conducting innovative programs that will fulfil a need or opportunity to reach parish residents through assistance with operations or resources, potentially monetary and otherwise. Virtual programs and experiences are a specific need at the present time, but BREC would like to consider all types of proposed programs.
3. For profit businesses with proposals on ways to utilize our parks or park features to operate spaces in unique or cost-effective ways that generate employment and spending in the economy, an example could be a service to wash off dogs at the dog park or operating canoe rentals at a body of water where BREC operates and/or maintains.
BREC desires to consider proposals to operate businesses within our parks that will allow residents to better utilize park space and resources in innovative ways that will also stimulate economic activity within East Baton Rouge Parish.
APPLICATION / REQUIRED PROPOSAL ELEMENTS
GENERAL: The following elements are required within each proposal:
a) Submitter’s IRS Form W-9 and tax status letter for 501(c)3 where applicable;
b) a cover letter;
c) a completed web application referencing the proposal
d) a proposal document with all the required elements listed below; and
e) documentation and/or statements confirming that there are no conflicts of interests presented under La. R. S. 42:1111C(2)(D), 42:1112A and B, and 42:1113A of the Code of Governmental Ethics.
The proposal must address the following information:
- Description of the proposing organization’s mission and objectives for the proposed partnership.
- Detailed description of the proposed partnership, including identification of the above category or categories, if any, under which the proposed partnership falls and a clear vision for the program or partnership activity and logistics and operations. If proposer is requesting to operate one of BREC’s facilities, either: 1) specify if a specific facility is being requested or 2) Describe facility, geographic, and/or demographic needs for BREC to potentially determine a suitable facility
- Detailed resource plan describing how the proposed program or activities would be resourced, including qualifications of provided resources or specific needs for BREC resources
- Proposed measurable outcomes of the partnership - BREC desires the ability to measure effectiveness of the proposed objectives of the partnership
- Estimated value of resources the Proposer is offering to contribute to the partnership
- Clearly defined needs from BREC to make the proposed scope successful
- If the proposal would stimulate local economic activity (create jobs, encourage spending, etc.), describe the impact
- Examples of successful projects, preferably similar projects, completed by the proposing organization or its agents or officers along with outcomes or impacts
GENERAL: The following general criteria will be used in evaluating proposals for selection:
- All required elements of the proposal are included, including submission of an application
- Ability to fill a significant need or take advantage of a worthwhile opportunity that fulfills BREC’s mission and/or addresses issues with health and wellness, social equity, and conservation
- Feasibility of the proposal
- Value of benefits to East Baton Rouge parish residents equal or exceeds value of BREC resources needed
- Ability to generate local economic activity
- If similar proposals are received with similar scope or if a limit must be put on the number of accepted proposals due to limits in resources, preferences will be given to local citizens or small and/or disadvantaged organizations, including those located in East Baton Rouge Parish; minorities or minority owned organizations; veterans or veteran owned organizations
SELECTION PROCESS: A selection committee, made up of BREC executive staff and other BREC subject matter experts as deemed needed, will review all proposals against the above criteria. The selection process will be as follows:
1. Each committee member will evaluate each partnership proposal in accordance with the aforementioned general criteria.
2. Based on each member’s evaluation of the proposals, each member will score factors 1 through 5 on a scale of 1 to 10. Upon completion of the discussion, each committee member will finalize their scores for each submission and decide with which proposal(s) to move forward. BREC reserves the right to move forward with one or multiple proposed partnerships or with no proposed partnerships.
3. A representative of the selection committee will work with the short list of potential partners to schedule interviews (virtual or in person) as deemed necessary by the selection committee.
6. BREC will work with selected partner(s) to develop and execute necessary signed contracts and plan implementation plans.
BREC reserves the right to partner with third party organizations in accordance with Louisiana revised statutes at any time and outside of this process and in accordance with its Commission approved policies and procedures.